Exhibitor Portal

27th International Conference on Paste, Thickened and Filtered Tailings
8–10 April 2025 | Swakopmund Hotel and Entertainment Centre, Namibia

Exhibitor information

We look forward to helping you make the most of your Paste 2025 sponsorship and exhibition. Here, you will find all the information you will need to prepare for your exhibit at the event. If you have any questions, email us.

Australian Centre for Geomechanics

Paul Burnett
Events Officer
Phone: +61 (8) 6488 8530
Email: paul.burnett@uwa.edu.au

Josephine Ruddle
Event Manager
Phone: +61(8) 6488 1864
Mobile: +61 (0)409 118 003
Email: josephine.ruddle@uwa.edu.au

Exhibition Company – EUS Exhibitions and Logistics

Ulrich Stevens
Phone: +264812338550
Email: info@eus.com.na

Desire Stevens

Phone: +264812852980
Email: marketing@eus.com.na

Venue – Swakopmund Hotel

Swakopmund Hotel and Entertainment Centre
Address: 2 Theo-Ben Gurirab Ave, Swakopmund, Namibia
Dalien Steyl – Banqueting Coordinator
Phone: +264 64 410 5200
Email: swakbanq@legacyhotels.co.za

Key Dates

Key Exhibition Timings*

Timings 7 April 8 April 9 April 10 April
Bump in
10:00-17:00
Exhibition opens
17:00 (Welcome Function***)
TBA
TBA
TBA
Morning break
TBA
TBA
TBA
Lunch
TBA
TBA
TBA
Afternoon break
TBA
TBA
TBA
Exhibition closes
TBA
TBA
TBA**
Bump out
TBA

*Timings are subject to change, please check this page for most up-to-date information.
** Exhibition close and bump out begins at the end of the afternoon break on 10 April.
***Pre-registration for the conference will also be available at this time.

Date Requirement
1 March 2025
Delegate bag insert descriptions to ACG for approval (if part of your sponsorship package)
1 March 2025
Register all staff (including complimentary). If event is a sell-out, we cannot guarantee complimentary passes after this date.
14 March 2025
Completed exhibitor requirements order to exhibition supplier. See Booth information below for more details.
7 April 2024
Exhibitor booth materials delivery. See delivery information section for more details.
7 April 2024
Exhibitor bump in (set up) from 10:00 – 17:00
10 April 2024
Exhibitor bump out (break down) after last afternoon break.

Wi-Fi Access

WiFi vouchers will be issued by the hotel on the days of the conference.

Booths will be set up within an exhibition marquee.

STAND SIZE:

Single: 3 m x 3 m wide x 2.39 m tall
Double: 3 m x 6 m wide x 2.39 m tall

WALLS:

2.39 m high white wall panels in an aluminum Octanorm frame. Posters can be affixed with Prestik or EUS Exhibitions and Logistics can do large scale vinyl print panels.

FASCIA SIGN:

Aluminium frame with standard white fascia board with lettering . Company names will be installed on each open aisle fascia. Each sign will be a maximum of 30 UPPERCASE characters including spaces.

LIGHTING:

1 x energy saver spotlight per booth

POWER:

1 x 220v power outlet per single stand.

FLOORING:

Industrial carpeting

FURNITURE:

No furniture is included in the shell scheme package. Please note, there are NO tables and chairs available from the hotel, all furniture must be hired or supplied by the exhibitor.

Our exhibition hire company has a wide range of booth furniture and display items for hire. Please see the catalogue for details.

Single booth
Double booth

The deadline for ordering your fascia sign and booth furniture is 14 March 2025. Send your orders to marketing@eus.com.na

Please note: The ACG takes no responsibility for lost, stolen or damaged exhibition booth items. Security of exhibition booth items is the responsibility of the exhibitor. Any agreements for furniture hire including custom booths, are between the exhibition supplier and the exhibitor and do not involve the ACG. View sponsor terms and conditions.

If you have a delegate bag insert included in your package, the deadline for delivery of your inserts to the venue is Friday 4 April 2025. Please ensure you have “Paste 2025 Delegate Bag Inserts” written on the delivery label. The quantity of inserts to send will be up to 200 units. A sample or description of the insert is required by the ACG no later than 1 March 2025.

*A delegate bag insert is not an automatic entitlement for exhibitors. If unsure, please check your entitlements with the ACG via events-acg@uwa.edu.au.

Display Materials

All display materials must be flameproof and are subject to inspection. Exhibition/display areas must be sited to allow access to emergency exits and firefighting equipment. No attachments are to be made to the flooring, ceilings, internal walls or furnishings of the hotel. It is the responsibility of the exhibitor to return the area to its original condition.

Electrical

All electrical equipment brought into the hotel must be tested and tagged by a registered electrician. This includes extension leads, power boards and double adaptors.

If you are arranging your own freight transport, please ensure that your consignment is labelled correctly. Please use the Delivery Label.

Booth materials may be delivered from 4 April 2025. Exhibitors must work with hotel staff to transport items to the exhibition floor/storage area. Any booth items which are large or unusual may need prior approval from the venue.

Storage Conditions

Goods may be delivered on 4 April 2025.
Goods must be collected no later than 24 hours after the event has concluded. Any items stored for longer than this, or are of a larger size may be subject to a storage fee.

Overseas Exhibitors

If you require a longer storage period prior to or post event due to overseas shipping and/or customs clearance, please advise if this is a requirement, and the ACG can liaise with the hotel.

Customs Requirements

Namibia customs requirements for international trade exhibitors.
It is recommended that exhibitors work directly with a Clearing Agent in Namibia.
See guidelines here: Namibia Clearing and Forwarding Instructions.

Key Contacts:

Senior Manager Technical Services & Excise
Management Department: Technical Services & Excise Management Namibia Revenue Agency
(NamRA)
P. O. Box 569 Windhoek Namibia
Tel: + 264 61 209 2727 /+ 264 61209 2202
Fax: +264 61 254510
email: jacqueline.gawanas@namra.org.na
or stanle y.gurirab@namra.org.na
or alternatively contact info@namra.org.na

Parking

There are 70 unreserved parking bays in front of the hotel.

Please check your sponsor entitlements to ascertain whether complimentary registrations are included and if so, how many and what type. Please check with the ACG if you are unsure.

Please register your attendees by 1 March 2025. Online registrations are available here.

Sponsor Terms and Conditions are available here.